Advanced EV Coordinator

Ford’s Electric Vehicles, Digital and Design (EVDD) team is charged with delivering the company’s vision of a fully electric transportation future. EVDD is customer-obsessed, entrepreneurial, and data-driven and is dedicated to delivering industry-leading customer experience for electric vehicle buyers and owners.

The Coordinator role within Greenfield Labs will support the Director of Software and the broader Advanced EV Development organization in a fast-paced, innovation-driven studio environment that requires flexibility, resilience, and the ability to operate with a high degree of autonomy.

Responsibilities

Software Executive Support

• Manage the Director of Software's calendar, coordinate meetings, appointments, and travel arrangements.
• Optimize travel arrangements based on the Director's travel needs and preferences.
• Maintain the highest level of confidentiality regarding corporate and personal information.
• Participate as an adjunct member of the Software Director's leadership team.
• Support the creation and management of internal communication channels for the Software organization.

Business Operations

• Support team member onboarding and offboarding activities, including workstation assignment and facility orientation tours.
• Provide hands-on support for events such as staff meetings, all-hands meetings, and executive visits.
• Manage office supplies, ensuring conference rooms and stationery cupboards are well stocked.
• Assist with Business Operations special projects, initiatives, and services as needed.
• Continuously seek opportunities to increase process productivity and efficiency.
• Support the planning and execution of team events that foster team bonding, learning, and culture-building.
• Serve as a point of contact for day-to-day facility and site needs at the Greenfield Labs Palo Alto location.

Training

• Administer role-based training assignments for Advanced EV personnel via HCM.
• Monitor training completion status and due dates within HCM.
• Generate and distribute regular reports on training completion, compliance rates, and outstanding items.
• Support the scheduling, logistics, and communications for training sessions, workshops, and learning programs within the Software organization.

Qualifications

• High School Diploma
• 3+ years of office, project, or logistics management experience in a high-energy professional environment

Preferred Qualifications

• Bachelor's Degree in Business Administration, Communications, Marketing, Design, or Public Affairs
• Knowledge of administrative procedures, software applications, and business procedures and terminology
• Excellent organizational skills, time management skills, and attention to detail
• Displays a high degree of professionalism to maintain confidential information and establish strong relationships
• Ability to prioritize, manage, and deliver on multiple assignments with minimal supervision
• Excellent written and verbal communication skills
• Experience supporting software/engineering executives and coordinating corporate events