Executive Assistant, Chief People Officer

Figma is growing its team to make design accessible to all.

We're looking for an Executive Assistant to support Figma's Chief People Officer and VP, Talent to manage the day-to-day administrative and operational needs of the People organization.

Responsibilities:

• Support executives with calendar, travel, meetings, agendas, preparation, tasks, notes, emails
• Serve as a strategic thought and execution partner to executives and their leadership teams, focusing on team cohesion, operations, and planning
• Identify areas to optimize executives' time and make recommendations on time management, prioritization, and business needs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events
• Act as a delegate for executives by signing off on expenses, approving POs, and managing other tooling as needed
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for leaders

Requirements:

• 7+ years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally
• Ability to shift gears and prioritize based on volume and urgency, while anticipating needs and connecting dots across competing demands
• Proven track record of maintaining confidentiality and sound judgment in sensitive situations

Nice to have:

• Experience with Figma's product suite
• Supported teams of 100+ people
• Previous experience supporting People or Recruiting teams

Benefits:

• Health, dental, and vision coverage
• Retirement benefits with company contributions
• Parental leave and reproductive or family planning support
• Mental health and wellness benefits
• Paid time off
• Company recharge days
• Cell phone and home internet reimbursements
• Lifestyle spending accounts

Annual Base Salary Range: $153,000-$269,000 USD