Business Coordinator

We are seeking a highly organised and detail-focused Business Coordinator to join our team in Tokyo, Japan. As the first point of contact for contract administration and related business support, you will coordinate contracts from preparation through approval, signature, and filing, while helping Japanese and English-speaking stakeholders work together effectively.

Responsibilities:

• Coordinate contracts and company documents across internal teams, leadership, external counsel, and global partners
• Act as a key user and administrator of the online contract management system, Precisely
• Prepare, edit, and maintain confidential correspondence, agreements, templates, reports, presentations, and meeting minutes in Japanese and English
• Help new employees and system users understand legal tools, approved templates, and contract processes
• Work closely with stakeholders in Japan and internationally to support legal initiatives and maintain templates and documentation standards
• Support senior leaders with contract execution and document approvals

Requirements:

• Up to two years of experience in legal operations, contract administration, paralegal work, executive support, or business coordination
• Fluent written and spoken Japanese and English
• Strong accuracy and attention to detail when handling confidential documents
• Ability to manage multiple priorities and meet demanding deadlines without compromising quality
• Strong organisational, prioritisation, and time-management skills
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Clear written and verbal communication, with strong grammar, spelling, and listening skills

Benefits:

• Retirement program (Defined Contribution Plan, 6.5% of monthly base salary)
• Group life insurance
• Group medical insurance
• Long-term disability insurance (income security)
• Benefit one
• Maximum of 20 days of annual leave right after entering the company
• Staff discount for Red Bull and AlphaTauri apparel