Technical Coordinator, Renovations & Facilities

We are seeking a Technical Coordinator to serve as the administrative and coordination backbone for our Renovations & Facilities team across 59 NYC schools and a growing Florida portfolio.

Responsibilities:

• Coordinate assigned vendors day to day, including scheduling, site access, arrival and departure logistics, and confirmation that work happened as scheduled.
• Log, route, and track service requests from intake through resolution, escalating to the responsible manager when a request stalls or when a condition may affect safety or instruction.
• Maintain project and vendor records, including contracts, insurance certificates, scopes, submittals, inspection reports, warranties, and asset information.
• Track progress against schedules and open-item lists, chase outstanding actions, and keep trackers current.
• Support closeout by assembling and checking turnover packages for completeness.
• Support purchasing and invoice processing, matching invoices to authorized scope and purchase orders.
• Prepare meeting logistics, agendas, and follow-up notes capturing decisions, owners, and due dates.
• Maintain the department's dashboards and recurring reporting across work orders, projects, vendors, spending, and compliance.
• Own day-to-day data quality in the work-order, asset, and project systems.
• Run routine analysis on the department's own data, including recurring failures by school and category, work-order aging, vendor response, and spending against budget.
• Define and document the data standards the department reports against.
• Identify and automate repetitive coordination and reporting work.
• Use AI tools routinely and responsibly to speed up the work.
• Verify AI output before it is relied on.
• Communicate clearly and promptly with school staff, vendors, and internal partners.

Competencies:

• Operational Organization
• Data & Technical Fluency
• Practical AI Application

Qualifications:

• One to three years of coordination, administrative, or operations experience.
• Demonstrated organization and follow-through across many small commitments at once.
• Strong working command of spreadsheets.
• Demonstrated ability to build a recurring report or dashboard.
• Willingness to learn a work-order and asset system properly.
• Clear, professional written and verbal communication.
• Accuracy with records, numbers, and documentation.
• Genuine interest in how buildings work.
• Practical fluency with AI tools.
• Discretion with confidential building, vendor, and financial information.

Work Expectations:

• This is a New York City-based role with regular presence at the Network Office and periodic travel to schools.
• Occasional evening or weekend coordination is required during the summer construction season and for urgent conditions.

Compensation, Benefits, & Perks:

• Day-One Health & Wellness
• Financial Security
• Time to Recharge
• Perks & Stipends