Finance Administrator

We are seeking a Finance Administrator to join our team in Belfast. As a Finance Administrator, you will be responsible for raising invoices, processing payments, and providing ad hoc support to the wider Finance team when required.

Key Responsibilities:

• Process and document client invoices meticulously, guaranteeing precision and completeness.
• Handle supplier invoices with thorough review for accuracy and adherence to company policies.
• Keep meticulous records of all invoices, receipts, and financial transactions.
• Reconcile invoices with purchase orders, delivery receipts, and contracts.
• Engage with clients and suppliers regarding invoice discrepancies and payment concerns.
• Creation and control of client billing documents through internal processes.
• Monitor accounts payable and accounts receivable to ensure prompt payments and collections.
• Contribute to month-end and year-end financial closing processes.
• Prepare and submit regular reports on the status of accounts payable and accounts receivable.
• Prepare and present cost reports to Contracts Manager and onsite Client Governance team.
• Collaborate with the finance team to enhance and streamline invoice processing procedures.
• Occasional assistance to the Contract Support Helpdesk team to record breakdown requests on computer-aided facilities management (CAFM) system.
• Daily management and coordination of works through CAFM system.
• Stay current with industry best practices and evolving financial regulations.
• Take a results-orientated approach to the role, ensure results are analysed/trended and understood; and those remedial actions are delivered.
• Support any customer initiatives which could lead to longer-term benefits to both the customer and ABM.

Requirements:

• HNC/HND in Finance, Accounting, or a related field preferred.
• 2+ years' experience as a Finance Administrator or in a similar role.
• Proficiency in accounting software and MS Excel.
• Knowledge of accounting principles, practices, and regulations.

Desired Skills:

• Exceptional attention to detail and precision.
• Outstanding organisational and time management abilities.
• Effective communication skills, both written and verbal.
• Capability to work autonomously and within a team.
• Strong problem-solving and analytical skills.
• High ethical standards and professionalism.

Benefits:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find: Perks: discounts, gift cards, cashback, and exclusive offers; Life: Search for resources and tools on topics ranging from family and life to health, money and work; Support: Online chat or telephone service for urgent support in a crisis