Description
We are seeking a Proposal Coordinator to provide essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East.
Responsibilities
Proposal Support
- Assist Technical Leads and Project Managers in preparing bids and tenders for Water projects.
- Coordinate inputs from technical teams, business development, and support functions.
- Format, edit, and compile proposal documents to meet client requirements.
- Track all opportunities and bids on various portals.
- Track various proposals and maintain a tracker to monitor progress and deadlines.
Document & Content Management
- Maintain and update proposal templates, CVs, project sheets, and case studies.
- Ensure consistency in branding, style, and compliance with WSP standards.
- Track proposal versions, deadlines, and submission requirements.
Collaboration & Communication
- Act as a liaison between the Water Team and the Proposal teams.
- Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors.
- Communicate effectively with cross-functional stakeholders to gather inputs.
Quality Assurance
- Conduct basic compliance checks against tender instructions.
- Proofread documents for accuracy, grammar, and clarity.
- Support final packaging and submission of proposals.
Qualifications
Skills & Competencies
- Strong organisational and coordination skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
- Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
- Ability to work under tight deadlines and manage multiple tasks simultaneously.
- Knowledge of transport and infrastructure sectors preferred.
Typical Requirements
- Bachelor’s degree in Civil Engineering or related field.
- 4–6 years in proposal coordination or bid support.