Description
The Partnership Procurement Manager leads procurement oversight and supply chain support for implementing partners across IRC Ukraine. The role provides management-level accountability for partner capacity assessments, proposal and budget reviews, procurement controls, monitoring, corrective actions, and practical partner support.
The Partnership Procurement Manager works closely with Partnership, Programs, Finance, and Supply Chain colleagues. Monitoring and support are proportionate to procurement value, complexity, partner capacity, previous findings, and operational needs.
Responsibilities:
- Partner assessments and procurement controls:
- Conduct and update the supply chain components of Partner Capacity Assessments (PCAs)
- Agree and document partner procurement requirements, thresholds, competition rules, approval authority, and documentation standards
- Translate assessment findings into risk ratings and proportionate procurement oversight requirements
- Proposal review and procurement planning:
- Review partner proposals and procurement-related budgets for cost realism, justification of quantities, market alignment, value for money, and operational feasibility
- Support partners in developing consolidated procurement plans
- Identify complex or high-risk procurements early and schedule required IRC reviews
- Tender support and supplier due diligence:
- Coordinate IRC Procurement participation in significant partner tenders
- Conduct supplier due diligence, including verification of qualifications, capacity, licences, and registration
- Support partners in resolving supplier performance and contract implementation issues
- Monitoring and corrective actions:
- Participate in partner monitoring activities, including remote reviews, on-site visits, and spot checks
- Verify procurement files, contracts, delivery records, evidence of service completion, and payment documentation
- Document findings and agree practical corrective actions with clear responsibilities and deadlines
- Partner capacity strengthening and ongoing support:
- Develop and implement partner support plans based on identified gaps and monitoring findings
- Develop or adapt practical guidance, procurement templates, and checklists to help partners implement agreed procedures
- Serve as the ongoing procurement and supply chain focal point for partners
- Warehouse inventory and asset management:
- Support partners in establishing and applying warehouse, inventory, and asset controls
- Coordinate technical guidance on pharmaceutical supply requirements
- Coordination and representation:
- Represent IRC Procurement and Supply Chain in all partner-related meetings and coordination processes
- Coordinate supply chain inputs and supporting documentation for partner reviews
- Support to direct IRC procurement:
- Support direct IRC procurement, subject to available capacity and agreement with the Procurement Manager
- Team management:
- Line manage the Partnership Procurement Officer
- Promote a collaborative, accountable, and service-oriented working culture
Requirements:
- Education: Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Logistics, Finance, Economics, Law, or another relevant field
- Experience: At least 4 years of relevant professional experience in procurement, supply chain, procurement compliance, partner support, or a closely related field
- Skills: Strong knowledge of procurement processes, controls, and documentation requirements; strong analytical, organizational, and time-management skills; ability to assess quantities, market prices, cost assumptions, and operational feasibility in project proposals and budgets; fluency in English and Ukrainian