Description
Keywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Manager. As a Pharmaceutical Inventory Manager, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness.
The Pharmaceutical Inventory Manager oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing.
The Pharmaceutical Inventory Manager plays a key role in:
- Managing the end-to-end order fulfillment process for reference standards.
- Ensuring compliance with global regulations (e.g., FDA, DEA, DOT).
- Protecting intellectual property & sensitive data.
- Supporting inventory, dispensing, & documentation activities.
- Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs.
Key Responsibilities:
- Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually)
- First point of contact for all issues related to the reference standard inventory
- Process the receipt of incoming materials
- Perform and document a periodic physical inventory of all stored reference standard materials
- Manage the Material Preservation Program
- Monitor and move inventory to optimize space and dispensing efficiency
- Maintain balance between main and disaster recovery storage
- Correct inventory segregation monthly and submit appropriate batches for destruction
- Ensure compliance with all regulatory and safety requirements
- Monitor pending shipments and ensure timely delivery to the dock
- Process international/domestic orders and obtain necessary approvals
- Interact with global customers and maintain customer/agency data
- Prepare Certificates of Analysis (COAs), MSDS, & track order status
- Coordinate with shipping dock and external request approvers
- Ensure appropriate business processes are applied based on order type
- Assist in maintaining accurate inventory through compliant dispensing
- Perform second-person verification and dispense materials
- Label/package materials and generate outbound shipping forms
- Conduct quarterly SSS inventories & manage SSS documentation
- Assist in creating and maintaining guidance documents & SOPs
- Optimize processes and ensure documentation reflects current procedures
- Maintain clean workspaces and adequate stock of consumables
- Assist with reference standard fills & labelling as needed
- Help customers comply with order requirements & resolve non-standard issues
- Notify CRSO of quality deviations & troubleshoot order issues
- Identify customer trends & propose process improvements
- Assist in resolving customer complaints
Requirements
- Associates degree (in chemistry or related field) or equivalent pharmaceutical industry experience
- Superior attention to detail & problem-solving skills
- Ability to respond to changing priorities
- Experience with computers & software packages
- Teamwork & customer service-oriented mindset
- Strong oral and written communication skills
- Self-motivated, flexible, & able to work independently
- Clerical and laboratory experience helpful
- No applicable drug allergies
- Able to accurately weigh materials with an analytical balance
- Able to stand for extended periods & work briefly in freezer conditions
Benefits
- Medical, dental & vision benefits
- Paid time off (including sick & select holidays)
- 401(k) enrollment with 3% employer matching