Workplace Coordinator

We are hiring a Workplace Coordinator to join Anthropic as the sole workplace team member in our Zurich office. You will own everything that makes the office run and everything that makes it a place people want to be , from building operations and vendor management to employee experience, events, and food and beverage programming.

Responsibilities

Office Operations & Building Management

• Coordinate with and manage vendors for day-to-day operations and maintenance of the Zurich office.
• Address workplace issues promptly and engage the right vendor.
• Conduct minor repairs and hands-on maintenance tasks.
• Support HVAC and preventive maintenance schedules.
• Manage workstation setups for new hires and team changes.
• Support office moves and space planning.
• Partner with Security on emergency response support.

Employee Experience & Hospitality

• Own the day-to-day employee experience for the Zurich office.
• Ensure new hires have a seamless first-day experience.
• Manage food and beverage programming.
• Monitor and improve the in-office experience.
• Respond to requests in the internal ticketing system.
• Develop and preserve office culture.

Events & Programming

• Plan and execute local office events.
• Coordinate with the broader Workplace, People, and Experience teams on company-wide events.
• Own event logistics end-to-end.
• Support visiting teams and executives.

Cross-Functional Coordination & Process

• Partner closely with People Operations, Security, and the global Workplace team.
• Help maintain and improve Standard Operating Procedures.
• Manage multiple competing priorities.
• Surface issues, risks, and facility needs to the global Workplace team.

Minimum Qualifications

• Have 5+ years of experience in workplace coordination, office management, hospitality, or building operations.
• Have working knowledge of building systems.
• Bring a service-minded, solutions-oriented approach.
• Have experience managing food and beverage service.
• Are comfortable independently managing an office.
• Enjoy rolling up your sleeves.
• Have excellent organisational and communication skills.

Preferred Qualifications

• Have managed workplace projects or programs.
• Have planned and executed office events.
• Have experience at a high-growth technology company.
• Be interested in artificial intelligence.
• Have experience managing permit, license, and inspection requirements.