Description
We are looking for an Administrative Assistant for our Investment Banking and Capital Markets business. This role will support the Group Head and other Managing Directors while sustaining a strong collaboration with coverage partners across all the regional offices. To be successful in this role, you must be highly motivated, goal-oriented, and capable of proactively taking initiative. This role will be onsite 5 days a week.
Responsibilities
- Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests; coordinating arrangements for meetings, including scheduling, reserving conference rooms and catering; preparing and processing travel and entertainment expenses promptly and accurately; organizing client & team events; process and track invoices for payment and follow up as appropriate
- Assisting in onboarding & offboarding process including desk coordination, floor access, ID creation, etc
- Providing support to the Group Head and Business Manager with group presentations via PowerPoint and Excel; liaising with high-profile individuals daily; providing timely and accurate follow-up to projects assigned
- Arranging coverage when away from desk or office
- Developing a thorough understanding of the IBCM policies & guidelines
Requirements
- College degree is required
- Ability to work effectively to meet time-sensitive deadlines
- Highly motivated and willing to take on ad-hoc work as needed
- Proficient with Microsoft Word, Excel, and PowerPoint
Preferred Qualifications
- Demonstrated team player with excellent organizational skills and ability to anticipate needs
- Excellent verbal, written and interpersonal skills with the ability to interact with clients, officers, and peers in a professional manner, handle assignments with a high level of confidentiality and discretion
- Good organizational skills and the ability to prioritize workflow by demonstrating flexibility in a demanding, fast-paced environment
- Detail oriented and able to prioritize, multi-task and negotiate conflicting deadlines
- Must possess strong problem-solving skills – be proactive, resourceful, flexible, and creative
What We Offer You
- A diverse and inclusive environment that embraces change, innovation, and collaboration
- A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
- Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
- Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
- Educational resources, matching gift, and volunteer programs