Bid Coordinator

We are seeking a Bid Coordinator to provide essential coordination and administrative support to our Business Development and Bid Management teams. As a Bid Coordinator, you will help identify, manage and submit high-quality, compliant tender opportunities.

Core responsibilities

• Monitor procurement portals, framework providers and client websites to identify relevant new business opportunities.
• Coordinate the preparation and submission of SQs, PQQs/PSQs, ITTs and other tender documentation, ensuring requirements and deadlines are met.
• Maintain accurate opportunity trackers, tender registers, bid systems and compliance records, providing clear reporting and management information.
• Coordinate contributions from Business Development, Operations, Finance, Commercial and subject matter experts, arranging meetings and tracking actions through to completion.
• Manage bid documentation, version control, supporting certificates and accreditations, ensuring submissions are accurate, complete and compliant.
• Support continuous improvement by identifying efficiencies, capturing lessons learned and helping develop effective bid and business development processes.

Our essential requirements

• Experience in an administrative, coordination, business support or bid support role, with the ability to manage multiple priorities and competing deadlines.
• Excellent organisational skills and attention to detail, with experience maintaining trackers, databases, records and document management systems.
• Strong written and verbal communication skills, with the confidence to coordinate information and build effective relationships with stakeholders at all levels.
• Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and PowerPoint, with strong document management and coordination skills.
• A proactive, self-motivated and adaptable approach, with the ability to work independently while contributing positively as part of a wider team.