Staff Accounting Assistant - Administrative

This role provides administrative support to the Finance & Corporate Planning team. The successful candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality.

Job Duties and Responsibilities:

• Provide direct administrative support to all financial coworkers.
• Schedule events, meetings, programs, and activities.
• Establish and maintain positive, collaborative relationships with team members.
• Assist leadership and Employee Engagement team in aligning the department's mission and goals.
• Foster a positive work environment that encourages camaraderie and collaboration.
• Help create engaging employee team buildings and wellness programs.
• Continually assess the needs and interests of all employees.
• Create team meetings and events flyers.
• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.

Key Responsibilities:

• Provide office assistance and support including scheduling meetings, processing expense reports, coordinating travel arrangements, and team buildings.
• Coordinate logistics for employee appreciation, training, events, meetings, programs, and activities.
• Ensure audio and visual systems are set up and ready for meetings.
• Welcome guests, set up meeting and events, order meals, and confirm attendees.
• Reserve meeting space on and off site.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence.
• Manage office supplies and ensure the department is well-equipped.
• Support the team with data entry, analysis, and reporting tasks as needed.

Job Requirements:

• High School diploma is required; Associate degree is required; Bachelor's degree preferred.
• Strong written, oral, and motivational communication.
• Proven ability to build rapport and work collaboratively.
• Organizing, planning, and prioritizing work.
• Proficiency in Microsoft Office Suite and familiarity with accounting software.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.

Behaviors:

• Positive and open disposition.
• Exemplifies Our Values.
• Dependable and meets established deadlines.
• Team Focused and Supportive.
• Possesses effective listening skills.
• Displays a positive attitude.
• Effectively engages and interacts with team members.
• Able to organize and prioritize.

Other:

• Candidates will receive an email invitation to complete the SHL assessment and Skill Check assessment.