Description
We are seeking a passionate and people-centric Workplace Adviser to join our growing Workplace team in Tokyo. As a Workplace Adviser, you will play a key role in supporting day-to-day operations to foster a great workplace experience for our employees.
Our Global Workplace Team is responsible for creating and maintaining a safe and inspiring workplace for employees to achieve our mission. You will be building your expertise in your field and applying it to different types of problems proactively.
Responsibilities:
- Ensure our physical space is fully operational and processes are running efficiently
- Develop a comprehensive understanding of the company's broader functions and goals
- Build a network outside of your immediate team and establish productive internal working relationships
- Act as a liaison between employees and the Workplace Team, gathering feedback and insights to continuously improve the workplace experience
- Support the Workplace Leads and Project Managers with ad-hoc projects and take on more responsibility for local supervisory tasks when needed
- Continuously build your expertise in workplace solutions and apply it to resolve routine and complex issues
- Ensure full site compliance with the Japanese Industrial Safety and Health Act (ISHA) and the local Labor Standards Inspection Office
- Lead the mandatory statutory Health and Safety Committee on a monthly basis
- Manage the relationship and monthly consultations with the appointed Occupational Physician
- Coordinate and oversee the mandatory Annual Health Examinations for all local employees
- Administer the statutory annual Stress Check Program
- Conduct routine workplace safety inspections to identify and mitigate physical hazards
Qualifications:
- Solid background in Workplace or Facilities Management
- Class-1 or Class-2 Health Officer License
- Demonstrable financial and data literacy experience, including budget management
- Excellent interpersonal and networking skills
- Strong verbal and written communication skills
- Great organisation, multitasking, and problem-solving skills
- Continuous improvement mindset, with the ability to think ‘big picture’
Additional skills that would be beneficial:
- Proficiency in Figma, Canva, Jira management tools
- Passion and understanding of entrepreneurial, start-up, or tech communities