Description
Norton Rose Fulbright is seeking a highly motivated secretary to join our Corporate, M&A and Securities team in Singapore. You will provide professional, proactive, and high-level secretarial support to a group of fee earners and the wider fee-earning team.
Key Responsibilities
- Administrative and Organisational:
- Manage diaries, schedules, meetings, conferences, client calls, and related logistics for assigned fee earners.
- Prepare meeting materials, distribute invitations, and follow up on action items.
- Coordinate travel arrangements, including itineraries, flights, and accommodation.
- Process expense claims and medical reimbursement submissions.
- Maintain client and contact information in InterAction.
- Finance and Matter Management:
- Prepare and manage invoices, including reviewing billing narratives and updating billing arrangements.
- Administer matter-related processes, including Intapp requests and WIP reports.
- Liaise with clients, counsel, and internal stakeholders regarding billing and collections.
- Prepare first drafts of engagement letters and related matter documentation.
- Technical:
- Produce, amend, format, and proofread legal and transactional documents.
- Collate signature pages and coordinate the execution of transaction documents.
- Prepare transaction bibles, closing sets, and other transaction-related documentation.
- Draft and maintain legal documents, precedents, and standard form agreements.
Requirements
- Strong administrative and organisational skills.
- Ability to manage competing priorities and adapt to changing demands.
- Excellent verbal and written communication skills.
- Strong document production and word processing skills.
- Proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
- Ability to work collaboratively within a close-knit team and provide support across practice groups.
- High level of attention to detail, accuracy, and professionalism.