Facilities Coordinator

Facilities Coordinator

About Millennium Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium's mission is to deliver results for our investors.

Job Description Corporate Services & Real Estate delivers a world-class workplace through the planning, delivery, and management of the firm's real estate and workplace services. The team enables productivity, connectivity, and service excellence for Millennium employees and guests in a commercially efficient environment.

Responsibilities

• Conduct daily floor inspections to identify, prioritize, and promptly resolve workplace and facilities issues.
• Monitor, update, and close work-order tickets while providing timely status updates to stakeholders.
• Coordinate the setup and breakdown of conference rooms, meetings, special events, catering, and food deliveries.
• Partner with janitorial, maintenance, project, and other on-site vendors to maintain clean, fully operational office, pantry, and external conference spaces.
• Serve as the primary contact for operational suppliers and maintain adequate inventory of essential workplace supplies.
• Solicit proposals, create purchase orders, track project invoices, and support timely vendor payments.
• Manage building reservations, Certificates of Insurance, floor plans, preventive maintenance schedules, and related facilities documentation in coordination with building management.
• Oversee incoming and outgoing mail, copier and printer upkeep, minor furniture repairs, emergency escalations, and coverage needs across designated areas.

Requirements

• At least 3 years of facilities management experience.
• Strong communication and interpersonal skills, with a commitment to delivering white-glove service.
• Sound critical-thinking and prioritization skills in a fast-paced, high-pressure environment.
• Excellent time-management skills and meticulous attention to detail.
• Demonstrated ownership, thoroughness, and ability to maintain high workplace standards.
• A collaborative approach, with the ability to work independently and support the broader team.
• Ability to lift up to 50 pounds, as required.
• Flexibility to work overtime or weekends as needed.

Salary Range The estimated base salary range for this position is $50,000 to $100,000.