Description
We are seeking a Workplace Operations Coordinator to act as the central point of contact for workplace operations, coordinating vendors, managing supplies, and providing administrative support.
Job Responsibilities
- Front Desk Duties:
+ Greet and host guests, visitors, and employees + Assist associates with security and access applications + Help create a positive Workplace Experience by welcoming staff and guests warmly
- General Office Duties:
+ Maintain conference rooms for cleanliness and reserve them as needed + Manage the inventory of technical, office, and pantry supplies + Communicate concerns associated with building services to stakeholders + Coordinate with Building Management Office and process related permits + Resolve problems associated with building services + Assist with the coordination and scheduling of office activities + Partner with facility services and management teams to maintain a safe and comfortable environment + Conduct weekly facility walk-throughs
- Vendor Coordination:
+ Oversee cleaning service providers and other vendor partners + Coordinate with local FMOD/MTS team for visits and works needed + Serve as the primary liaison between the HK team, technical support, and external vendors
- Elevating Workplace Experience:
+ Execute Workplace Experience activities and initiatives + Provide office support for office events and meetings + Create programs for sustainability + Participate in New Hire Orientation to induct new hires on CRE services and amenities
Qualifications
- 3-5 years of experience in facility-related services/management
- Knowledgeable in identifying facility-related improvements on site
- Experienced in vendor and Building Management coordination
- Excellent communication and interpersonal skills
- Ability to multi-task and prioritize while ensuring consistent and elevated guest experiences and accuracy
- Working knowledge of Microsoft Office suite (Teams, Excel, PowerPoint, Word, and Outlook)