Description
Shield AI is seeking an experienced Executive Assistant to provide seamless support to the finance leadership team. This role involves managing complex calendars, coordinating meetings, preparing presentations, and handling confidential information with discretion.
Responsibilities
- Provide administrative and executive support to the CFO and finance leadership team
- Manage complex, multi-time zone calendars and coordinate meetings
- Prepare and edit presentations, documents, and reports
- Handle confidential information with the highest level of discretion and professionalism
- Serve as a member of the EA community and provide mentorship to others
- Arrange domestic and international travel, including flights, ground transportation, and accommodations
- Support logistics for onsite meetings and events
- Process and manage executive expense reports accurately and in a timely manner
Requirements
- Proficiency with productivity tools, including Microsoft Teams, calendaring systems, email, and presentation software
- Strong written and verbal communication skills with a professional demeanor
- Proven ability to engage with customers, board members, and executives in a polished and professional manner
- Demonstrated ability to maintain the highest level of confidentiality and discretion
- Exceptional attention to detail and strong time management skills
Preferred Qualifications
- Prior experience supporting multiple C-Suite executives
- Advanced proficiency in both Microsoft Office Suite and Google Workspace
- Experience coordinating complex domestic and international travel
- Familiarity with expense management systems
Compensation
- Salary: USD 80,000-120,000 per year
- Bonus
- Benefits
- Equity