Description
We are seeking a Private Events Manager to join our team at Soho House São Paulo.
As a Private Events Manager, you will be responsible for managing and executing quality events, including client and partner liaison.
Key responsibilities:
- Enter all leads into Tripleseat and create a booking or soft hold
- Manage private events duties, including booking events, creating contracts, and sending proposals
- Maintain and update event changes in Tripleseat
- Schedule and coordinate events with clients and internal teams
- Perform sales site visits with clients and provide updates to the Head of Private Events
- Generate weekly reports of upcoming private events and their statuses
- Work closely with the Member Events team to avoid double bookings and overlapping event times
- Coordinate with other departments to communicate event needs
- Manage event contracts, receipts, and documentation
- Ensure client confidentiality and maintain positive attentiveness to service
Requirements:
- Working knowledge of Outlook, Excel, Word, InDesign, and Adobe software
- Flexible schedule, including days, evenings, holidays, and weekends
- Ability to multitask and work in a fast-paced environment
- Excellent communication, problem-solving, and listening skills