Executive Assistant to the CEO & Chief Events Officer

Join a rapidly growing, mission-led company making a positive impact on our planet as an Executive Assistant to the CEO & Chief Events Officer.

This hands-on role involves supporting the CEO and Chief Events Officer, while acting as a central point of support for the wider team, covering diary management, event operations, HR administration, IT coordination, and office management.

Key Responsibilities:

• Provide executive support, including diary management, meeting coordination, and travel bookings for the CEO and Chief Events Officer
• Prepare presentations, templates, and branded materials using PowerPoint, Canva, or similar tools
• Manage team expenses and general administration for both directors
• Handle confidential personal matters for the directors with discretion
• Coordinate onboarding and offboarding, including new starter and leaver logistics
• Maintain attendance records and set up new starters on Breathe HR (HRIS)
• Administer pension enrolment and the Benenden Health Scheme
• Coordinate IT setup for new starters and equipment return/removal for leavers
• Act as the day-to-day point of contact with the outsourced IT helpdesk provider
• Set up new users on the CRM system
• Organise team building activities, birthdays, and internal team events
• Coordinate client dinners and roundtables alongside the events team
• Support the Chief Events Officer as needed to deliver flagship annual events and additional roundtables

Requirements:

• Previous experience in an Executive Assistant or Team Assistant role within a private sector SME, supporting senior-level directors
• Strong organisational skills, ideally including some team event management experience
• Experience of managing team expenses and undertaking team travel arrangements
• Proven experience with Microsoft 365, particularly PowerPoint and SharePoint
• Curiosity about how AI tools can improve efficiency, reduce costs, and support better outcomes
• Positive and collaborative energy to work with the team
• Confidence to communicate clearly and hold their own at senior level
• Strong administrative ability and attention to detail

Nice to Have:

• HR experience, including supporting HR admin, drafting and issuing employment contracts
• Team on/offboarding experience, including IT setup of new joiners/leavers and managing the IT support supplier
• Recruitment experience using an ATS, reviewing applications, screening candidates, and scheduling interviews
• Systems experience, including CRM user setup and administration
• Ability to use Canva or similar design tools, and quickly pick up new software

Benefits:

• Salary £42,000 to £45,000 (DOE)
• 10 flexible remote working dates after probation
• Hybrid working arrangement between WeWork offices in Victoria and remote with three days working in the office weekly
• 23 days' annual leave plus bank holidays, and an additional day off for your birthday
• Ethical pension plan with 3% employer contribution
• Access to eLearning and development platform
• Benenden Health Scheme
• WeWork wellbeing benefits with on-site barista, community bar, table tennis, showers, and the ability to bring your pet to work