Billing Coordinator, 6-Month Temp Role

We are seeking an organized, dependable, and proactive Billing Coordinator for a 6-month temporary role. As a Billing Coordinator, you will drive day-to-day billing and purchasing operations across key marketing and communication disciplines.

Responsibilities:

• Create and process daily purchase order (PO) requests using Oracle.
• Set up vendors in EA's financial tools, such as Tap Tool.
• Review incoming invoices, match them to corresponding open POs, and submit them to Accounts Payable (A/P) for timely processing.
• Maintain internal PO and invoice trackers daily with accurate, up-to-date payment status, account coding, and documentation.
• Partner with the Billing Manager to conduct weekly audits of PO trackers to catch missing details or pending approvals early.
• Proactively follow up with project managers and business owners on un-invoiced open POs to maintain budget accuracy.
• Resolve billing discrepancies by working directly with Purchasing, A/P, and vendors with minimal supervision.
• Serve as the dedicated billing point of contact for supported teams, responding promptly and professionally to vendor and internal payment inquiries.
• Ensure all billing activities meet month-end and fiscal year-end deadlines in full adherence to EA payment policies.
• Build strong, collaborative relationships across teams and proactively suggest workflow improvements and updates to team documentation.

Qualifications:

• 2+ years of experience in billing, accounts payable, or operational purchasing support, managing a steady, high volume of POs, invoices, and vendor setups.
• Hands-on experience with financial and purchasing systems (such as Oracle, Salesforce) and proficiency with Excel/Google Sheets for tracking, filtering, and organizing financial data.
• Proven ability to take ownership of tasks, investigate discrepancies with Purchasing or A/P, and resolve billing issues independently with minimal supervision.
• Exceptional organizational skills with the ability to track contracts, paperwork, and approval workflows across multiple teams simultaneously without missing deadlines.
• Excellent written and verbal communication skills, a customer-service mindset, and a demonstrated ability to build strong relationships across diverse teams.
• Quick learner who embraces feedback, adapts well to changing priorities, and actively speaks up with ideas to improve processes.