Office Coordinator - MIRA Tech Park UK

This is an office-based role at MIRA Tech Park UK, requiring the successful candidate to be on-site 5 days a week.

As the Office Coordinator, you will oversee, maintain, and ensure the smooth day-to-day operations of the offices, delivering an excellent employee experience while enabling business results.

Responsibilities:

• Act as the first point of contact for the office, handling maintenance, cleaning, mailing, shipping, deliveries, supplies, and equipment.
• Manage ad-hoc projects and events, working with suppliers and stakeholders to ensure timely completion within budget.
• Provide lunch cover and general support to the main reception, including answering the office access intercom, greeting client visitors, and directing them.
• Coordinate internal and external meetings, team events, and lunches.
• Place weekly office grocery supply orders, take delivery, monitor stock, and distribute across all offices on site.
• Monitor office stationery supplies and place replenishment orders as needed.
• Oversee cleaning contractors, ensuring the office and facilities are well-maintained, addressing issues, scheduling deep-clean sessions, and communicating updates.
• Manage and respond to office and facilities queries, conducting daily office inspections.
• Liaise with maintenance providers to coordinate building maintenance and repairs.
• Arrange courier collections and deliveries.
• Create purchase orders, ensure goods are receipted, and liaise with suppliers.
• Monitor and replenish first aid kit equipment as required.
• Provide support to the senior leadership team and project support.
• Oversee contract management with office vendors, service providers, and office leases.
• Support enquiries from the wider business and external suppliers.
• Manage schedules and calendars, setting up processes for meeting room bookings.

Requirements:

• Degree in a business-related subject or equivalent experience (desirable).
• Relevant office admin, operations, or facilities experience.
• Excellent IT skills.
• Strong communication and relationship-building capabilities.
• Multi-tasking and prioritization skills with a 'can-do' attitude.

Benefits:

• Structured career development framework
• 25 days' holiday, plus bank holiday
• Enhanced company pension scheme
• Discretionary annual bonus award
• Private medical insurance and health cash plan
• Life assurance benefit
• Sabbatical opportunity after two years' service
• Adaptable benefits, such as discounted shopping
• Generous parental leave policies
• Wellbeing initiatives, including employee assistance programme and free financial & mortgage advice