Description
As a Program Assistant, you will drive operational coordination and workflow management, ensuring the seamless execution of program milestones.
You will oversee critical logistical operations, fostering an efficient, high-performance environment.
Key responsibilities include:
- Managing complex operational schedules, proactively de-conflicting priorities, and partnering directly with the Program Lead to execute mission-critical objectives.
- Facilitating key program meetings, synthesizing and tracking strategic action items, compiling briefing materials, directing complex travel logistics, and maintaining vital program documentation.
- Leading the planning and execution of high-level engagements, including visits from key customers and VIP USG delegations.
- Coordinating program-level reviews across engineering, finance, and schedule baselines.
- Managing security and visit protocol for internal and external engagements, tracking status to completion.
- Proactively managing and de-conflicting master program timelines and leadership schedules.
- Driving ad-hoc strategic projects and operational initiatives for the Program Leadership Team.
- Evaluating, prioritizing, and triaging incoming stakeholder engagement and meeting requests.
- Directing end-to-end travel logistics, operational itineraries, and briefing coordination.
- Serving as the primary operational liaison for visiting dignitaries and external partners.
- Collaborating cross-functionally across engineering, business development, and operations teams to maintain program momentum.
The ideal candidate is highly autonomous, proactive, and an exceptional communicator, capable of liaising with internal and external stakeholders across a high-tempo national security mission.
Required Qualifications
- A minimum of 2+ years of experience in program coordination, project operations, business operations, or a related role within a fast-paced environment.
- Excellent written, verbal, and interpersonal communication skills; proven ability to interface professionally with senior government officials, executives, and cross-functional teams.
- Strong organizational and workflow management skills, with a track record of balancing multiple competing priorities while maintaining strict attention to detail and execution.
- Demonstrated strategic curiosity and alignment with high-level company and mission objectives.
- High adaptability and comfort navigating ambiguity in dynamic, rapidly evolving environments.
- Proven discretion and trustworthiness when handling proprietary, sensitive, or classified information.
- Proficiency in enterprise productivity suites (Microsoft Office / Google Workspace) and modern project collaboration tools.
- Expertise in logistics orchestration and calendar management across complex constraints and time zones.
- Active U.S. Top Secret / SCI security clearance (or higher).
Preferred Qualifications
- Defence Contractor, Aerospace, or Tech Start-Up experience preferred.
Benefits Anduril offers top-tier benefits for full-time employees, including comprehensive and competitive benefits packages available at little to no cost to employees.