Contract Support & Finance Administrator

We are seeking an experienced and confident individual to become part of the Contract Support Administration team on a major client site in the Greater Belfast area.

The successful candidate will have experience of customer service, finance, and general administration duties. You will provide first-line helpdesk support to the Client by answering phone calls and emails in a professional and timely manner.

Key responsibilities include:

• Logging and managing calls using the computer-aided facilities management (CAFM) system
• Coordinating works through the CAFM system, including planning and scheduling of works orders for both in-house and subcontracted services
• Supporting the organisation's performance management system (AES), including data analysis, creation, and completion of reports
• Maintaining excellent working relationships with clients, suppliers, and subcontractors
• Processing and documenting client invoices meticulously, guaranteeing precision and completeness
• Handling supplier invoices with thorough review for accuracy and adherence to company policies
• Reconciling invoices with purchase orders, delivery receipts, and contracts
• Contributing to month-end and year-end financial closing processes
• Preparing and submitting regular reports on the status of accounts payable and accounts receivable
• Collaborating with the finance team to enhance and streamline invoice processing procedures

Requirements:

• Microsoft packages, specifically: Outlook, Excel, and Word
• HNC/HND in Finance, Accounting, or a related field preferred
• 2+ years' experience as a Finance Administrator or in a similar role
• Proficiency in accounting software and MS Excel
• Knowledge of accounting principles, practices, and regulations

Desired Experience:

• Knowledge of CAFM Systems
• Experience in a helpdesk/planning/scheduling or coordination role
• Experience working in a facilities maintenance or building services environment

Benefits:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app