Executive Assistant

We are seeking an Executive Assistant to provide day-to-day executive, business and administrative support to the Global Head of Institutional Client Group (ICG) and other members of the wider ICG team.

The role is based in New York and involves coordinating across regions and time zones, prioritizing commitments, and resolving conflicts with minimal supervision.

Responsibilities:

• Own the Global Head of ICG's complex calendar, prioritizing commitments across time zones and resolving conflicts with minimal supervision
• Coordinate global meetings, leadership engagements, travel and logistics including agendas, materials, attendee information and follow-up actions
• Provide support outside standard New York working hours when required by the global nature of the role in line with applicable overtime policies
• Manage administrative support requests from the wider ICG team while protecting the priorities of the Global Head
• Prepare and review presentations, reports, correspondence and briefing materials with a high level of accuracy and attention to detail
• Manage stakeholder communications as a key point of contact, screening and prioritizing inbound requests appropriately
• Submit travel and expense reports accurately and promptly in accordance with applicable policies
• Coordinate onboarding, technology access, systems support and broader administrative requirements for the supported team
• Maintain electronic filing, records management and information-handling practices aligned to audit, compliance and information-risk requirements
• Improve administrative processes to strengthen coordination and team effectiveness

Requirements:

• Demonstrate experience supporting senior executives with global or cross-regional responsibilities
• Bring advanced proficiency in Outlook, Word, Excel and PowerPoint
• Apply strong judgement to make sound decisions with minimal supervision
• Communicate clearly in written and spoken English, producing accurate materials at pace
• Partner effectively with colleagues and stakeholders across cultures, organizational levels and geographic locations
• Handle sensitive information with a consistently high degree of confidentiality, tact and professionalism
• Manage competing priorities and a substantial workload without compromising quality or responsiveness
• Work flexibly to accommodate global time-zone requirements when business needs require

Benefits:

• Competitive pay and benefits package
• Robust Wellness Hub
• Industry-leading volunteerism policy
• Generous matching gift program
• Comprehensive program of immersive Sustainability and Climate Change Initiatives