Contract Administrator

We are seeking a Contract Administrator to provide dedicated administrative support to our Amazon contracts, ensuring consistent delivery of site-based processes.

Key responsibilities include:

• Preparing and submitting quotations, referencing supporting supplier quotes
• Raising and receipting purchase orders accurately using IBMS
• Maintaining and updating administrative trackers in IBMS and Microsoft SharePoint/Teams
• Supporting the scheduling and closure of approved quotes
• Uploading documentation to DMS and ensuring records are maintained for billing and audit purposes
• Assisting in the management of maintenance schedules
• Liaising with subcontractors and internal stakeholders to coordinate additional works
• Managing and updating compliance systems such as Avetta
• Assisting with quote authorisation processes
• Contributing to weekly and monthly reporting
• Providing general administrative support to site and contract managers

Requirements:

• Strong organisational skills
• High attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office
• Experience working with CAFM systems and digital filing systems
• Confident in liaising with suppliers, contractors, and clients
• Capable of working independently across multiple sites

Desirable:

• Previous experience in a facilities or site administration role
• Experience in using CAFM system or asset management system
• Understanding of FM contract structures
• Familiarity with Amazon processes

Benefits:

• 24/7 GP
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work