Vendor Management Coordinator

CoreWeave is The Essential Cloud for AI. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence.

The Vendor Management Coordinator role is a hands-on role responsible for executing and directly overseeing the day-to-day vendor lifecycle within Vendor Management , including but not limited to vendor onboarding, ongoing vendor maintenance, and vendor data cleanup and catalog setup and maintenance.

Responsibilities:

Vendor Onboarding

• Directly process and manage new vendor requests end-to-end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps

Catalog Setup & Management

• Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch-out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current

Vendor Maintenance

• Process ongoing vendor record updates , banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud

Vendor Data Cleanup

• Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT

Documentation & Process Standardization

• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup)
• Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness
• Continuously update documentation as processes evolve or systems change
• Use documentation as the foundation for training new team members, including offshore resources

Team Leadership

• Lead, coach, and manage day-to-day work of the offshore resources, ensuring adherence to SLAs and documented processes
• Assign and balance workload across the team, directly stepping in on complex or escalated vendor issues
• Train team members using established DTPs and process documentation; identify gaps and update materials as needed

Cross-Functional Partnership

• Serve as the go-to point of contact for stakeholders on day-to-day vendor questions and issues
• Provide regular updates to Procurement leadership on volume, cycle times, and data quality/documentation progress

Requirements:

• 2+ years of experience in vendor management, procurement operations, or supplier enablement, ideally including 1+ years leading or mentoring a team
• Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred), including catalog management
• Experience creating process documentation (DTPs, SOPs, process flows/diagrams)
• Experience managing or coordinating with offshore/distributed teams
• Solid understanding of vendor onboarding compliance requirements (tax documentation, banking verification, fraud-prevention controls)
• Comfortable operating in a "builder" capacity on a new team , establishing process where none currently exists
• Detail-oriented, organized, and able to balance hands-on execution with team leadership

What We Offer:

• Base salary range: $109,000 to $145,000
• Discretionary bonus
• Equity awards
• Comprehensive benefits program, including:
• Medical, dental, and vision insurance (100% paid for by CoreWeave)
• Company-paid Life Insurance
• Voluntary supplemental life insurance
• Short and long-term disability insurance
• Flexible Spending Account
• Health Savings Account
• Tuition Reimbursement
• Ability to Participate in Employee Stock Purchase Program (ESPP)
• Mental Wellness Benefits through Spring Health
• Family-Forming support provided by Carrot
• Paid Parental Leave
• Flexible, full-service childcare support with Kinside
• 401(k) with a generous employer match
• Flexible PTO
• Catered lunch each day in our office and data center locations
• Casual work environment