Description
We are seeking a highly organised Document Control Specialist to join our team in New York. You will be responsible for managing controlled project documents, configuring and maintaining document control tools, and training project team members on document management procedures.
Responsibilities:
- Manage controlled project documents, including correspondence, submittals, reports, RFIs, plans, specifications, client documentation, and responses, using established document control procedures, Procore, SharePoint, and EDMS standards.
- Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
- Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.
- Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
- Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
- Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
- Manage protected information handling, storage, and distribution.
Requirements:
- Bachelor's degree or equivalent experience.
- 5–7 years of experience supporting major capital improvement programs or large-scale projects.
- Document control experience across design, pre-construction, construction, closeout, or similar project phases.
- Advanced proficiency in Microsoft Office and word processing tools.
- Working knowledge of Procore, SharePoint, and Bluebeam.
- Knowledge of document, records, and data management systems and best practices.
- Strong organisational, prioritisation, multitasking, and attention-to-detail skills.
- Excellent written, verbal, presentation, client service, and stakeholder communication skills.
Benefits:
- Comprehensive suite of benefits focused on providing health and financial stability, including medical, dental, vision, disability, and life coverage; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting, and naturalization proceedings.
Compensation:
- Expected salary: $99,400 - $115,100 per year.