Executive Search Associate (Temp-to-Perm)

We are looking for an Executive Search Associate to join our Talent Acquisition team. As the documentation and knowledge-capture engine behind Success Academy's executive searches, you will attend intakes and search update meetings, take notes, and turn recruiter research and interview feedback into polished, consistent documents.

Key Responsibilities

• Capture key search conversations: attend intake meetings, search update meetings, and other pivotal moments to take notes and send timely, accurate summaries.
• Build core search documentation: kickoff summaries, search briefs, role scorecards, and competency maps , from executive recruiters' and hiring managers' input.
• Produce candidate materials: turn raw research and rough notes into clean, consistent candidate profiles and bios, and maintain market/target lists.
• Assemble briefing packets ahead of every round: hiring-manager briefs, panelist/interviewer briefs, and candidate onsite briefs, so no one walks in unbriefed.
• Synthesize interview feedback: turn panel and interviewer scores into clear, structured debrief write-ups for the hiring manager after screens, HM interviews, and onsites.
• Generate offer documentation: once terms are set, and keep search records accurate in Greenhouse.
• Maintain pipeline visibility: compile the weekly pipeline report.
• Own the search record: keep a complete, well-organized close-out file for every search.
• Contribute in the room: ask clarifying questions and flag gaps during intakes and key meetings, while leaving sourcing, assessment, and closing to the recruiter and scheduling/logistics to the coordinator.

Qualifications

• Experience: 2–4+ years in executive search, high-touch recruiting, or a similar client-facing research and documentation role; preferably at an executive search firm.
• Technical Skills: Strong writing , a track record of turning rough notes or verbal input into clear, polished, professional documents quickly; proficiency in Google Workspace / Docs; familiarity with an ATS or recruiting tech stack (Greenhouse, Gem, BrightHire, or similar) is a plus.
• Soft Skills: Meticulous attention to detail; excellent listening and note-capture; discretion with confidential information; and comfort in a fast-paced environment with multiple concurrent searches and shifting priorities.
• Other: Able to work cross-functionally with senior stakeholders (hiring managers and executives), and to work a hybrid schedule (Tues–Thurs on-site) at our Financial District office.
• Education: Bachelor's degree, or an equivalent combination of education and experience.

Compensation, Benefits & Perks

• At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:
• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based out of our NYC Financial District office, requiring on-site work Tuesday through Thursday, with remote work on Monday and Friday. Exact compensation may vary based on skills and experience. Compensation Range $80,000-$100,000 USD