Description
WSP is currently seeking a Senior Coordinator - Proposal to support its Strategic Growth Team, US. The role involves assisting marketing professionals and managers in preparing proposals, qualifications, and other marketing materials.
Responsibilities:
- Own the end-to-end proposal lifecycle, including kickoff, planning, content integration, compliance checks, submission, and post-submission archiving/debrief.
- Coordinate with technical SMEs, business, graphics, and support functions to gather inputs, drive alignment, and ensure timely delivery of all proposal components.
- Develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, ensuring alignment with client requirements, win themes, and strategic messaging.
- Ensure strict compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and completeness, while maintaining high standards of quality control.
- Manage and maintain proposal knowledge assets, including templates, resumes, project sheets, and content repositories, to enable consistency and reuse across proposals.
- Identify and escalate proposal risks, gaps, and compliance issues early, enabling timely resolution.
- Facilitate collaboration between US and GCC teams, ensuring seamless communication, time zone coordination, and efficient delivery of proposal milestones.
- Drive process improvement, standardization, and efficiency initiatives, while mentoring junior team members and providing quality oversight on proposal deliverables.
Qualifications:
- Bachelor’s degree, preferably in Engineering, Journalism, or English.
- 5 to 7 years of experience in proposal development and coordination or a similar environment.
- Strong proposal/bid management and coordination skills.
- Excellent writing, editing, and communication abilities.
- High attention to detail and ability to work under tight deadlines.
- Strong stakeholder management and collaboration skills.
- Proficiency in MS Office, Adobe InDesign, and SharePoint.
- Experience in engineering/AEC industry and exposure to US proposals/global stakeholders preferred.
- Ability to work during US time zone.