Coordinator, People & Facilities

The Coordinator, People & Facilities is a fundamental role responsible for supporting People & Facilities functions in ensuring the office environment is safe, functional, and reflective of Charlotte Tilbury Beauty Inc.'s culture for the North America team.

Magic Office Management

• Receive visitors at the front desk by greeting and directing them to their respective hosts.
• Support NY Magic Office team, serving as first point of contact for employee onsite office operational needs
• Monitor cleanliness, functionality, and organization of the NY Magic Office spaces and common areas
• Monitor Facilities Ticketing System, responding to office related inquiries in a timely manner, actioning requests, and escalating as needed to the Manager, Facilities & EHS
• Coordinate mail and package delivery distribution, ensuring recipients are notified in a timely manner
• Coordinate maintenance, repairs, and vendor services to ensure a clean, safe, and functional office environment
• Activate and deactivate key access cards for new joiners, leavers, and existing employees as needed
• Assist with office supply inventory management including mail, shipping, cleaning, and kitchen supplies, ensuring efficient day-to-day operations
• Assist with onboarding new vendors, maintaining vendor records and raising and monitoring Purchase Orders ensuring on time payment
• Support end of month shipping and courier cost allocation for NA team
• Ensure that high office standards are always met, identifying opportunities for operational improvement

Environment, Health, & Safety Support

• Monitor activity throughout the office including front of office, conference rooms, main office area, back of office, and freight area to ensure a safe, secure, and welcoming environment
• Assist the Manager, Facilities & EHS in maintaining compliance with health, safety, and emergency preparedness standards at the NY Magic Office
• Support workplace safety and compliance initiatives at the NY Magic Office including safety drills by serving as Fire Warden and conducting regular safety checks

Employee Experience Support

• Assist Manager, Facilities & EHS with championing a positive, inclusive workplace culture by curating thoughtful in-office experiences and events including breakfasts, lunches, happy hours, and special activations

People Team Support

• Maintain organizational charts and update regularly
• Assist with onboarding experience for new hires
• Support local initiatives: events, trainings, and other logistics
• Oversee shipping, passenger car and courier needs for the team
• Support employer branding liaising with global team for company content job board websites
• Provide administrative support for team building and outing initiatives
• Offer advice on HR trends, developments, and technological advances – ensuring CT stays at the forefront and ahead of People practices