Description
The International Rescue Committee (IRC) is seeking to recruit two Intern positions, one based in Tripoli and one in Benghazi, to support the review, scanning, and electronic archiving of all physical HR documentation, ensuring proper record retention, accessibility, and compliance with organizational policies.
The HR Intern – Documentation Assistant will play a vital role in supporting the human resources team by organizing, digitizing, and managing employee records in compliance with IRC's data protection policies. This includes proper labeling, categorization, updating databases, responding to document requests, and performing regular audits of archived information. The intern will also assist in administrative and clerical tasks to support HR operations.
Key Responsibilities:
- Assist in archiving HR documents and employee records in compliance with IRC policies and legal requirements.
- Digitize physical HR files and upload them to the document management system.
- Ensure accurate labelling, categorization and indexing of files for easy retrieval.
- Support in maintaining confidentiality and security of personnel files and sensitive information.
- Help update and maintain the HR database and file tracking systems.
- Conduct periodic audits of archived documents to ensure completeness and accuracy.
- Provide support in responding to internal document retrieval requests.
- Collaborate with the HR team to streamline filing and recordkeeping processes.
- Perform other administrative and clerical tasks as assigned.
Required Competencies:
- Basic computer literacy and proficiency in Microsoft Office applications.
- Ability to use scanning equipment and manage electronic files.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Ability to work collaboratively, take instructions, and seek clarification when needed.
- Commitment to IRC values, professional conduct, safeguarding, and respectful workplace principles.
Conditions:
- Work for 8 hours a day from 9:00 – 17:00 Sunday to Thursday.
- Accuracy and flexibility are required in timing.
Duration of Contract: 2 Months
Expected Deliverables:
- Physical office documents reviewed and prepared for archiving.
- All assigned documents scanned and saved electronically.
- Electronic files properly named and organized within the designated folder structure.
- Progress tracker updated regularly throughout the assignment.
- Completion of the digitization and archiving activities assigned during the internship period.