Description
Electronic Arts creates incredible entertainment experiences that inspire players and fans worldwide. Here, everyone is part of the story, being part of a community that connects people from around the world.
The Madrid studio of Electronic Arts is looking for an organised Production Coordinator to join on a part-time basis (20 hours per week). In this on-site role, you will report directly to the Studio Director. You will be the operational hub and community connector for the development team, supporting studio operations, team administration, and game production workflows.
The Opportunity The Production Coordinator role involves various responsibilities:
Shipping, Logistics & Swag Distribution
- Coordinate domestic and international shipments, prepare commercial invoices, handle customs clearance documentation, and track shipments.
- Manage the sourcing, inventory, packing, and distribution of official game merchandise, milestone gifts, launch kits, and studio apparel.
- Coordinate incoming and outgoing deliveries for the team.
Event Planning & Studio Culture
- Plan, budget, and organise internal events, team-building activities, and milestone celebrations.
- Help organise recurring all-hands meetings, town halls, and partner visits.
- Partner with Workplace Experience on studio-branding projects, anniversary recognitions, and health and wellness events.
Procurement & Expense Coordination
- Communicate with and maintain relationships with external suppliers.
- Create Purchase Orders, track statements of work, process invoices, and assist with vendor setup in EA financial systems.
- Reconcile team expenses, review and submit corporate travel expenses, and process monthly corporate card statements.
Production Coordination & Team Support
- Schedule meetings, set up conference room technology, capture clear meeting notes, and track follow-up items.
- Support production leadership with coordinating travel itineraries, booking travel arrangements, preparing travel letters, and handling visa coordination.
- Maintain studio guides, team FAQs, distribution lists, and team collaboration platforms.
What You'll Bring
- Background in an administrative, coordinator, or operations role within a creative or technical environment.
- Ability to work a 20-hour week on-site in Madrid.
- Familiarity with Outlook and Google Workspace.
- 1+ years of experience organising team events, handling international courier shipping and customs documentation.
- Professional fluency in Spanish and English.
Electronic Arts offers equal opportunities and adopts a comprehensive approach with its benefit programs focusing on physical, emotional, financial, professional, and community well-being.