Description
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Provides high-level executive and administrative support to executive leadership in a fast-paced, dynamic environment with multiple competing priorities. Serves as a trusted partner to the executive by proactively managing priorities, coordinating complex activities, anticipating business and administrative needs, and ensuring effective follow-through.
What You Will Do
- Provides comprehensive executive support to executive leadership, including complex calendar management, meeting coordination, scheduling, travel arrangements, expense management, and prioritization of competing demands.
- Proactively manages the executive's schedule and priorities, anticipates potential conflicts or needs, and uses sound judgment to address issues and drive resolution.
- Coordinates and prepares materials for leadership meetings, business reviews, presentations, and other executive-level discussions to ensure the Executive Leadership is organized and prepared.
- Serves as a key point of contact for the Executive Leadership, effectively coordinating with senior leaders, employees, business partners, and internal and external stakeholders.
- Manages sensitive and confidential information with a high degree of professionalism, discretion, and sound judgment.
- Supports effective meeting execution through agenda and material coordination, action-item tracking, and timely follow-up with appropriate stakeholders.
- Conducts research and supports the collection, organization, analysis, and preparation of information for executive reports, presentations, and business materials.
- Establishes and maintains effective administrative processes, documentation, and workflows to enhance organization, efficiency, and consistency.
- Manages multiple priorities and deadlines in a high-volume, fast-paced environment while maintaining accuracy, attention to detail, and consistent follow-through.
- Builds strong working relationships across the organization and partners effectively with other executive assistants and business partners to coordinate activities and priorities.
- Anticipates business and executive support needs, identifies solutions, and takes initiative to address needs with limited direction.
- Provides additional administrative and coordination support to the broader leadership team as business needs require.
Required Qualifications
- 3–5 years executive or senior level support experience.
- Experience supporting senior or executive-level leaders preferred.
- Demonstrated ability to work effectively in a fast-paced, complex environment with changing and competing priorities.
- Strong organizational, prioritization, problem-solving, and decision-making skills.
- Ability to exercise independent judgment, initiative, discretion, and confidentiality.
- Strong written and verbal communication skills with the ability to interact effectively and professionally with employees and leaders at all levels.
- Demonstrated ability to manage multiple priorities, stakeholders, and deadlines with a high degree of accuracy and follow-through.
- Strong proficiency with Microsoft Office applications and virtual collaboration tools.
Preferred Qualifications
- Experience with slide deck preparation
- Experience using Copilot and other AI tools
Education
- Bachelor's degree preferred, specialized training, relevant professional qualification, or equivalent relevant experience.
Benefits
- Medical, dental, and vision coverage
- Paid time off
- Retirement savings options
- Wellness programs
- Other resources, based on eligibility