Administrative Coordinator, Mandarin speaking

We are seeking an Administrative Coordinator to join our team in Oxford, United Kingdom. As an Administrative Coordinator, you will be responsible for managing day-to-day office operations, providing administrative support to employees and managers, coordinating vendor and stakeholder relationships, and assisting with IT asset management.

Responsibilities:

• Manage office operations to ensure a safe and efficient working environment
• Coordinate office supplies, pantry stock, and other workplace resources
• Arrange office lunches, visitor reception, and meeting rooms
• Manage company vehicles, including leasing, maintenance, and insurance
• Process daily operational invoices and support expense tracking
• Coordinate office and warehouse maintenance, repairs, and facilities management
• Provide administrative support to employees and managers across different departments
• Arrange domestic and international business travel, including flights, accommodation, and visa applications
• Coordinate meetings, company events, and external visits
• Maintain accurate administrative records, contracts, and filing systems
• Liaise with suppliers, contractors, and external service providers
• Assist with IT asset management, including ordering, distribution, and maintenance of IT equipment
• Ensure administrative processes comply with company policies and local regulations

Requirements:

• Bachelor's degree in Business Administration, Management, or a related discipline
• 1-2 years of experience in office administration or a similar role
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office 365
• Fluent in both English and Mandarin Chinese

What We Offer:

• Competitive base salary and performance-based target bonus
• 25 days of annual leave, plus UK bank holidays
• Complimentary warm lunch on onsite working days
• Hybrid working setup: 3 days in the office, 2 days working from home
• Pension, access to professional well-being support, and quarterly team-building activities
• Free parking available on the premises