Commercial Income Coordinator

We are seeking a Commercial Income Coordinator to join our team in Heathrow. You will be responsible for coordinating and recovering supplier commercial income, ensuring rebates, supplier incentives, credits, and other contractual income are accurately tracked, claimed, reconciled, and collected in accordance with supplier agreements.

Key Responsibilities:

• Supplier Rebate Administration: Maintain the supplier rebate register and commercial income tracker, monitor supplier spend against rebate agreements, contact suppliers to confirm rebate entitlement, prepare and submit rebate claims, chase outstanding rebate payments, and resolve rebate queries with suppliers.
• Financial Administration: Process rebate invoices, supplier credit notes, rebate payments, and supplier statements, ensure all commercial income is correctly allocated, support reconciliation of supplier rebate accounts, and investigate payment discrepancies.
• Commercial Performance: Analyse supplier spend against contractual rebate agreements, identify missed commercial income opportunities, support Procurement Managers by validating supplier commercial performance, maintain accurate commercial forecasts, and highlight risks and opportunities to maximise supplier income.
• Contract Administration: Maintain supplier rebate agreements, upload and maintain rebate contracts within Coupa, monitor contract expiry dates, ensure rebate terms remain aligned to current supplier agreements, and maintain supporting documentation.
• Commercial Reporting & Forecasting: Maintain the Procurement Rebate Tracker, produce monthly reports covering rebates earned, rebates received, outstanding claims, aged debt, and forecast commercial income, and highlight risks and opportunities.
• Supplier Relationship Support: Liaise with suppliers regarding rebate calculations, spend reports, credit notes, and payment queries, and build effective working relationships with supplier finance teams.

Requirements:

• Essential: Administration experience, strong Excel skills, experience maintaining trackers, excellent attention to detail, ability to reconcile financial information, and strong organisational skills.
• Desirable: Procurement experience, Finance or Accounts Payable experience, experience using Coupa, and experience managing supplier rebates or commercial income.

Benefits:

• 24/7 GP: Speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work: discounts, gift cards, cashback, and exclusive offers