Description
We are seeking a Pit Party Coordinator to work with Monster Jam, a premier live motor sports event. As a Pit Party Coordinator, you will advance and execute pit parties, working with event personnel, performers, vendors, and sponsors. You must be highly motivated, organized, and have a strong attention to detail.
Essential Job Functions
You will be responsible for advancing all operational aspects of the pit party, including preplanning, load in/out process, and the pit party itself. You will work with venue staff to ensure all company needs and requests are met to produce the highest quality of entertainment. Other responsibilities include:
- Coordinating and arranging travel and transportation for all operations pit party event staff
- Coordinating with onsite management staff in advance to ensure all department needs are met
- Working with the event manager to establish a layout for the pit party
- Collecting and disseminating information related to show personnel, event information, accommodations, transportation, medical, and insurance claims
- Securing items needed to produce the events, including making cold calls and negotiating with vendors
- Preparing agreements and ensuring they are approved and followed through
Qualifications
To be considered, you will need an Associate's degree (A.A.) or three+ years of related experience, as well as:
- A thorough understanding of festivals
- Experience working with and managing large groups/events
- Highly developed organizational, research, business negotiation, communication, financial, and time management skills
- Knowledge of live event terms and directions, stagecraft, lighting, audio engineering, stage set construction, basic wood and metal fabrication, domestic logistic planning, and basic rigging techniques/safety
- Strong interpersonal and organizational skills
- A valid driver's license and passport
Skills & Abilities
You will need to have the ability to:
- Read and interpret documents, such as contracts and procedure manuals
- Write routine reports and correspondence
- Apply common sense to carry out instructions and solve practical problems
- Communicate on various organizational levels
- Work irregular hours, including nights, weekends, and holidays
- Travel internationally and domestically 50% of the time
- Sit and stand for long periods, climb stairs, lift 50 pounds, and walk long distances