Description
We are looking for a detail-oriented and proactive Procurement Analyst to join our Supply Chain Operations team.
In this role, you will be the backbone of our purchasing lifecycle, ensuring that our procurement processes are efficient, compliant, and accurate.
Key Roles & Responsibilities
- Procurement Lifecycle Management: Manage the end-to-end PR/PO process, ensuring requests are initiated within a 48-hour window.
- Financial Compliance & Accruals: Coordinate monthly financial accruals in our systems.
- Invoice Governance: Ensure timely invoice approvals, with strict matching between PO data, unit pricing, and quantity.
- Discrepancy Resolution: Identify and resolve invoicing issues with Accounts Payable, internal stakeholders, and external suppliers.
- PO Maintenance: Monitor the health of open Purchase Orders, managing revisions, re-openings, and closures.
- Operational Support & Automation: Assist in managing automated reporting flows and look for opportunities to streamline manual tasks.
Required Skill Set
- System Proficiency: Hands-on experience with ERP systems (e.g., Oracle Cloud CBM) is highly desirable.
- Analytical Rigor: Ability to deep-dive into data to identify inconsistencies.
- Communication & Collaboration: Excellent interpersonal skills to navigate queries from various stakeholders.
- Attention to Detail: A high degree of accuracy is non-negotiable.
- Resilience & Problem-Solving: Ability to navigate complex processes and "get to the root" of system or billing issues.
Key Performance Indicators (KPIs)
- Operational Throughput: Consistency in meeting PR initiation and PO issuance cycle time.
- Financial Accuracy: Accuracy rate of monthly accrual entries and invoice matching.
- Resolution Efficiency: Effectiveness in resolving invoice discrepancies and minimizing outstanding or "aged" open POs.
- Process Compliance: Adherence to internal procurement policies and correct use of system GL accounts and line categories.
- Stakeholder Satisfaction: Timeliness and quality of support provided to internal requesters and Finance analysts.