Description
We are seeking an Executive Assistant to join the Strategic Transaction Team at Millennium, a global alternative investment firm. The successful candidate will provide administrative support to the Global Head of Strategic Transactions and the broader team.
Responsibilities:
- Provide administrative support working in partnership with the Global Head of Strategic Transactions and the broader team.
- Manage complex calendars, schedule internal and external meetings, and coordinate competing priorities across a fast-moving schedule with frequent changes.
- Coordinate conference calls and meetings end to end, from scheduling and attendee management to room bookings and logistics.
- Arrange domestic and international travel, including itineraries and related logistics, visas, and process expense reports in a timely and accurate manner.
- Prepare presentation materials and support high-quality deliverables, including PowerPoint presentations.
- Handle data entry and related administrative tasks with strong attention to detail.
- Support team meetings, events and related coordination needs.
- Partner with team members to provide responsive support in a fast-paced, evolving environment.
Requirements:
- Prior administrative experience, ideally within financial services (5+ years of experience).
- Strong organizational skills and attention to detail, with the ability to manage and prioritize multiple time-sensitive requests in a fast-paced environment.
- Flexibility and sound judgment in responding to frequent changes and last-minute updates.
- Experience coordinating scheduling and logistics, arranging travel and managing expense reporting.
- Proficiency in Outlook, Word and PowerPoint and the ability to prepare polished presentation materials.
- Strong verbal and written communication skills, with maturity, presence and discretion.
- Ability to work calmly, accurately, and collaboratively in a fast-paced environment.
- A proactive, resourceful, collaborative approach, with strong ownership of work and a willingness to support others.
Benefits:
- The estimated base salary range for this position is $70,000 to $160,000.
- Comprehensive benefits package, including a base salary, discretionary performance bonus.