School Office Manager

ACCEL Schools is seeking a friendly, energetic, and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents, and the general public at Capital City Sports Academy.

The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

Responsibilities:

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• Manage school-wide phone, email, and in-person communications, including answering phones, greeting and directing visitors and students, implementing registration and visiting procedures, and creating and distributing school newsletters and notifications.
• Assist with school events, ensure a clean and welcoming environment, and support student enrollment and retention processes.
• Input student and staff data into the appropriate systems, request and obtain records for newly enrolled students, achieve compliance with all federal, state, local, and school student record-keeping requirements, and prepare and maintain transcripts.
• Perform administrative support functions, such as preparing reports, filing, processing mail and packages, coordinating meetings and events, and maintaining calendars.
• Maintain office supplies and material inventory, log and report issues with office equipment, technology, custodial, and facilities, and coordinate with transportation officer and vendor as needed.
• Ensure timely and accurate completion of human resource processes, including I-9 verification, weekly time and attendance submissions, and offboarding.
• Actively participate in school staff meetings, committee meetings, and professional development events.

Requirements:

• Associate's degree; Bachelor's degree preferred
• Minimum two years' office management experience
• High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
• Experience learning and mastering new computer programs
• High-quality written and verbal communication skills
• Excellent organization and time management skills
• Ability to work independently and contribute to a team
• Professional, punctual, and self-motivated
• Understanding and ability to manage confidential information
• Ability to lift 25 lbs.
• Ability to pass federal and state criminal background checks (FBI/BCI)
• Experience working in an education setting preferred

Benefits:

• Compensation: $43,888 per year
• Life benefits: paid time off, retirement contributions, optional Basic Life and AD&D insurance, voluntary life insurance
• Health benefits: medical, dental, and vision insurance, Employee Assistance Program, voluntary short-term disability insurance, voluntary long-term disability insurance
• Career benefits: career advancement opportunities