Administrative Operations Technician

We are seeking an Administrative Operations Technician to join our Marketing, Sales, and Services organisation in Mexico. As an Administrative Operations Technician, you will provide administrative support to the operation of our Service Station, ensuring the control and monitoring of vehicle entries and exits, inventory management, and compliance with established procedures.

Responsibilities

• Vehicle control and documentation:
• Register and control vehicle entries and exits
• Maintain up-to-date information in systems and internal controls
• Coordinate administrative destruction of units and components
• Document photographic evidence and safeguard corresponding information
• Verify that recorded information matches the physical condition of vehicles, parts, and materials, reporting any discrepancies immediately

• Inventory and warehouse:
• Monitor inventory of parts
• Control warehouse entries, exits, and stock levels
• Support physical inventories

• Administrative management:
• Prepare operational reports
• Follow up on pending requests
• Coordinate document availability for audits
• Maintain updated physical and electronic files
• Support administrative activities of the operation as required

Qualifications

• Minimum education: Completed high school diploma
• Desirable education: Technical administrative or logistics degree
• Minimum experience: 1-2 years in administrative or operational activities
• Related experience: Documentary control, warehouse, or inventory management (desirable)
• Desirable: Experience in data capture and process monitoring

Technical Skills Required

• Basic/intermediate Excel skills (filters, tables, information search)
• Office package management
• Data capture and documentary control
• Inventory management
• Physical and digital file management
• Email usage
• Basic knowledge of administrative processes
• Desirable: Experience with ERP or inventory systems

Competencies Sought

• Attention to detail
• Sense of urgency
• Organisation
• Responsibility
• Honesty
• Teamwork
• Customer service
• Communication
• Adaptability
• Adherence to processes
• Care for company assets