Description
Figma is growing its team of creatives and builders on a mission to make design accessible to all.
We're looking for an Executive Assistant to support two of Figma's Sr. Directors, Sales - LATAM + DACH.
This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company's priorities.
Responsibilities:
- Manage Sr. Directors' calendars, meetings, expenses, and business travel arrangements
- Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials
- Coordinate Senior Management meetings, including agendas, materials, action items, and follow-up
- Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites, coordinating content, slides, venues, and stakeholders
- Build executive materials using Figma, Figma Slides, and FigJam
- Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams
- Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events
- Evolve and create processes for efficiency and global alignment
Requirements:
- 4+ years of experience in an administrative or support role
- Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders
- Thrive in fast-paced environments and adapt quickly to changing priorities and demands
- Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality
- Bring a positive, reliable approach and foster an inclusive environment where others can thrive
Nice to Have:
- Previous experience supporting customer-facing teams and/or sales
- Experience supporting senior leadership at fast-paced SaaS companies
At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills.
Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law.