Description
You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).
Responsibilities
- Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including:
- Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events
- Compiling and disseminating meeting documents
- Handle travel bookings & expense claims
- Tracking infrastructure and inventory for new joiners / leavers
- Assist with opening IT support tickets and follow-ups
- Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
- Maintain email distribution lists, Staff communications, email broadcasts
- Seat planning and floor plan updates in DB systems e.g. dbMOVE
Benefits
- Best in class leave policy
- Gender neutral parental leaves
- 100% reimbursement under childcare assistance benefit (gender neutral)
- Sponsorship for Industry relevant certifications and education
- Employee Assistance Program for you and your family members
- Comprehensive Hospitalization Insurance for you and your dependents
- Accident and Term life Insurance
- Complementary Health screening for 35 yrs. and above
Requirements
- Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
- Educated to Bachelor’s degree level (Business Administration) or equivalent qualification/work ex
- A self-starter with strong analytical skills
- Excellent interpersonal & communication skills, with the ability to create presentations and reports
- Strong organisational and planning skills
- Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
- Knowledge of the banking and financial sectors