Description
The postholder will be responsible for supporting the management of resident doctor and consultant roster management at Barnet and Chase Farm Hospital within the Babies, Children's, & Young Peoples (BCYP) Division.
The postholder will provide administrative support to the service, including arrangement of meetings, supporting with procurement, minutes taking, supporting with data requests and other administrative duties as required by the department.
The postholder will be responsible for supporting the management of all resident doctor rosters within their remit and will be required to ensure that these provide optimal cover to the roster, ensure safe staffing levels, and minimise additional spend through the usage of locums.
Main duties of the job:
- Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred.
- Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital.
- Maintain email groups and a directory of all resident doctor staffing within the division.
- Ensure a clear audit trail of all shift swaps is maintained.
- Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing.
- Meet on a regular basis with the Divisional Financial Accounts management team.
- Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner.
Administrative Duties:
- Organise and provide administrative support for meetings, steering groups, forums and networks.
- Produce and circulate agendas and other relevant paperwork for meetings.
- Create and update documents to a high standard using standard MS Office software and Microsoft Teams.
- Provide training, guidance and induction to band 2 and band 3 administrative support staff.
- Deal with invoices and requisitions including scoping best product and value for money.