Executive Assistant

We are seeking an Executive Assistant in Amsterdam to support R&D Leaders within our R&D organisation. As a strategic partner, you will drive efficiency, foster collaboration, and enable senior leaders to scale their impact.

Impact you will have:

• Focus on strategic priorities to create a more effective and agile organisation
• Proactively manage and optimise complex calendars for R&D Vice Presidents and leaders
• Coordinate scheduling across multiple teams and organisations
• Support engineering planning cycles, quarterly business reviews, and cross-team syncs
• Own end-to-end expense and travel processes
• Proactively identify and communicate preparation requirements for meetings
• Partner with Belgrade site operations to support office events and team activities
• Build and maintain accurate records of meetings, events, and requests
• Prepare and review briefing materials, agendas, and follow-up documentation
• Own the operational rhythm for your executives
• Provide coverage and support for other assistants as needed
• Handle highly confidential information with discretion and integrity
• Foster cross-functional collaboration by building strong relationships
• Provide on-the-ground support and coordination for visiting leadership

What we look for:

• Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area
• 5+ years of executive administrative experience, preferably in a global technology or software organisation
• Experience supporting leaders in Engineering, R&D, or Product organisations is a plus
• Demonstrated ability to exercise sound judgment and make independent decisions
• Advanced calendar management skills (Gmail and Google Calendar expertise required)
• Demonstrated ability to prioritise across competing executive demands
• Ability to communicate with C-level Executive Assistants and external customer stakeholders
• Strong relationship management and communication skills (C1 English proficiency required)
• Proactive, solution-oriented, and adaptable to changing priorities and environments
• High level of discretion in handling sensitive information and confidential matters
• Experience planning and executing small and large-scale meetings, events, and travel logistics
• Willingness to travel occasionally
• Demonstrated interest in and aptitude for AI tools and workflow automation
• Experience proactively identifying and driving process improvements