Description
Perplexity AI is looking for a highly organized and resourceful IP Paralegal to serve as the operational backbone of a fast-growing, full-stack intellectual property program.
The successful candidate will have significant responsibility and direct exposure to novel questions at the intersection of artificial intelligence and IP law, as well as growth potential across other areas of an in-house practice group.
Key Responsibilities:
- Manage end-to-end workflows across the patent and trademark portfolios, including docketing, deadline tracking, filing coordination, portfolio maintenance, and status reporting to internal stakeholders.
- Support trade secret protection practices and open source compliance review, including tracking disclosure and license obligations and flagging issues for attorney review.
- Administer copyright matters, including registration filings, recordation, and portfolio record keeping.
- Own intake and triage for new invention disclosures, trademark clearance requests, and other IP matters.
- Manage outside counsel relationships and billing, including matter budgets, accrual tracking, invoice review against outside counsel guidelines, rate negotiation support, and matter-management hygiene in billing systems.
- Run the patent rewards program.
- Prepare and file U.S. trademark applications and coordinate foreign filings through local counsel.
- Run preliminary clearance searches for new products and features.
- Coordinate trademark office action responses, review watch notices, and recommend enforcement actions.
- Manage the domain name portfolio and the online brand protection and takedown programs.
- Conduct IP portfolio analysis, including filing trend tracking, competitive landscape monitoring, and gap identification, to support portfolio strategy and prosecution priorities.
- Provide support on IP-adjacent matters as needed, including commercial contract IP terms and litigation support.
- Maintain and improve internal file management systems, trackers, and dashboards, keeping matter data, deadlines, and portfolio status current and audit-ready.
- Build and improve the systems behind the work, including intake workflows, filing playbooks, matter templates, and escalation paths.
- Use and help evolve agentic AI tools to support IP workflows.
Qualifications:
- 10+ years of experience as an IP paralegal, with a mix of in-house and law firm experience.
- Demonstrated AI tool fluency and genuine curiosity about applying agentic AI systems to IP program operations.
- Hands-on experience supporting a mix of patent and trademark prosecution workflows.
- Working knowledge of copyright administration and trade secret protection practices.
- Experience managing outside counsel relationships.
- Experience managing a high volume of concurrent matters and deadlines with strong organizational skills and exacting attention to detail.
- Excellent written and verbal communication skills.
- Demonstrated discretion and sound judgment when handling confidential and privileged material.
Nice to have:
- Paralegal certificate, associate's degree in paralegal studies, or bachelor's degree.
- Direct experience with open source license compliance review.
- Experience running or supporting an inventor recognition or patent rewards/incentive program.
- Experience supporting IP diligence for M&A, financing, or commercial transactions.
- Litigation support experience.
- Experience with IP portfolio analytics.
- Direct experience with docketing platforms, IP management software, and legal billing or matter management systems.
- Experience at a high-growth technology startup.
- Interest in artificial intelligence laws and regulations.