Sr. Supply Chain Associate

The Manila Supply Chain Unit (MSCU), part of IOM's Supply Chain Division, is seeking a Senior Supply Chain Associate to support procurement compliance reviews, risk management, and quality assurance activities.

The successful candidate will be responsible for:

• Coordinating and prioritising Procurement Process Review (PPR) cases
• Providing technical advice on procurement policy interpretation and compliance requirements
• Analysing procurement review findings and identifying areas for improvement
• Developing and enhancing quality control mechanisms and risk mitigation strategies
• Providing technical guidance and capacity-building support to IOM Missions and staff

The MSCU plays a crucial role in ensuring that IOM regulations are applied and adhered to in procurements conducted by Missions and Offices worldwide.

Responsibilities:

1. Coordinate the allocation, tracking and prioritisation of assigned Procurement Process Review (PPR) cases and provide functional guidance to team members.
2. Serve as a senior technical focal point for complex, high-risk or emergency procurement reviews.
3. Support the MSCU Head in promoting the consistent application and interpretation of IOM procurement policies and procedures.
4. Analyse procurement review findings, recommendations, and acquisition trends.
5. Contribute to the development and enhancement of quality control mechanisms, internal controls, preventive measures, and risk mitigation strategies.
6. Analyse and conduct due diligence review of procurement cases submitted by IOM Global Missions.
7. Coordinate the timely completion of PPRs, including the preparation and submission of analyses and recommendations.
8. Assess and rate the quality of procurement submissions.
9. Identify deviations, weaknesses, or errors and recommend corrective actions.
10. Obtain required clarifications and return completed reviews and cases to requesting offices.
11. Conduct risk and value analyses of procurement cases and maintain risk registers.
12. Support internal and external audit activities.
13. Compile, analyse and report procurement review statistics, workload data, KPIs, and management information.
14. Provide technical guidance, advice, coaching and capacity-building support to IOM Missions, Offices and staff.
15. Develop and deliver procurement compliance briefings, webinars, workshops and coaching sessions.
16. Develop and maintain training materials, guidance notes, lessons learned, case studies and knowledge management resources.
17. Assist the MSCU Head in the design, development, deployment and continuous improvement of procurement and supply chain training programs.
18. Support the professional development of procurement personnel.
19. Support IOM Global Missions by conducting Ex-ante Review of solicitation documents.
20. Maintain complete, accurate and secure records of all PPR reviews, recommendations, analyses and case presentations.
21. Coordinate the day-to-day operations of the PPR Team.
22. Undertake duty travel to provide procurement assistance, conduct training activities, and support field missions.
23. Perform such other related duties as may be assigned by the Head of MSCU.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, Management or a related field with five years of relevant professional experience;
• or High School diploma with seven years of relevant professional experience;
• Certification in procurement, such as CIPS or an equivalent qualification is desirable.

Experience:

• A minimum of five years of progressively responsible experience in procurement, contract management, supply chain management, administrative services or related areas;
• Experience conducting procurement compliance reviews, risk assessments, quality assurance activities, or providing technical advisory support is an advantage;
• A minimum of three years of professional experience in procurement, contract management, or related areas within the UN common system or in an international public organisation, is an advantage;
• Experience working with an enterprise resource planning (ERP) system in the area of purchasing and/or supply chain is an advantage.

Skills:

• Demonstrated knowledge of procurement compliance review, procurement risk management, and quality assurance principles;
• Strong analytical and problem-solving skills;
• Ability to interpret and apply procurement policies, regulations, procedures and standards;
• Ability to provide technical guidance, mentor colleagues and coordinate functional activities;
• Proficiency in Oracle, MS Office applications;