Executive Assistant to Japan President

We are seeking an experienced Executive Assistant to support our Japan President. This high-impact role involves enabling clarity, efficiency, and execution across a fast-moving go-to-market organisation.

Responsibilities

Calendar & Meeting Management

• Manage complex scheduling for multiple senior leaders and stakeholders.
• Prioritise tasks ruthlessly to align with business impact.
• Push back when necessary to protect focus and optimise leadership bandwidth.

Travel & Expenses

• Coordinate domestic and international travel logistics.
• Manage expenses through Ramp accurately and in a timely manner.

Business Writing

• Draft, edit, and refine internal communications, presentations, and leadership updates.
• Assist leaders in articulating strategy, summarising meetings, and driving follow-ups.
• Bring structure and clarity to ambiguous inputs and fast-moving discussions.

GTM Operating Rhythm Support

• Help maintain key meetings, planning cycles, and cross-functional touchpoints.
• Collaborate closely with Recruiting to ensure smooth and efficient interview days.
• Support offsite planning for GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination.
• Oversee event catering and restaurant reservations, managing budgets and vendor relationships.

Requirements

Core Experience

• At least 6 years of experience as an Executive Assistant or in a similar role.
• Experience supporting senior leaders in a fast-paced, tech-forward environment.

Skills & Traits

• Exceptional business writing skills.
• Strong judgment and prioritisation.
• Assertive and confident with the ability to push back.
• Highly organised with strong attention to detail.
• Fluency in both Japanese and English languages.

Working Style

• Proficient in using Slack and operating in fast, asynchronous environments.
• Familiarity with modern AI tools such as ChatGPT and Notion AI.
• Growth mindset with a willingness to continuously improve systems and processes.

Nice to Have

• Experience supporting go-to-market teams such as Sales, CS, RevOps, or Field Engineering.