Administration Lead

The Administration Lead is responsible for managing workplace operations and administrative services for the Singapore office of GenScript Biotech Corporation.

This role oversees various aspects of office management, including workplace management, employee support services, expatriate accommodation management, vendor management, budgeting and cost control, corporate events, and administrative governance.

Key Responsibilities:

• Office Operations: Manage daily office operations, oversee workspace allocation, coordinate office maintenance, and develop workplace standards and policies.
• Workplace & Project Management: Assist in office expansion, renovation, and relocation projects, manage office furniture standards, and coordinate space planning.
• Property & Vendor Management: Establish relationships with property management companies and service providers, manage vendor contracts, and ensure service level agreements are met.
• Workplace Services & Employee Experience: Oversee office cleaning standards, manage pantry operations, and continuously enhance employee workplace experience.
• Expatriate & Employee Accommodation Management: Manage expatriate housing programs, coordinate housing sourcing, and maintain relationships with housing agencies.
• Corporate Events & Administrative Services: Lead planning and execution of corporate activities, manage event budgets, and coordinate administrative services.
• Budgeting, Cost Control & Financial Management: Develop and manage annual administrative budgets, monitor spending, and ensure financial compliance.
• Contract Administration & Governance: Manage administrative contracts, maintain records, and ensure operational compliance.
• Team Leadership & Cross-functional Collaboration: Lead and develop the administrative team, drive cross-functional collaboration, and promote continuous improvement.

Qualifications:

• Bachelor's degree in Business Administration, Management, Hospitality Management, Biomedical Sciences, or a related field.
• Minimum 5 years of experience in administrative operations, workplace management, or related functions.
• Hands-on experience in office operations, expatriate accommodation management, vendor management, and budget planning.
• Strong project management skills, excellent communication, and stakeholder management capabilities.
• Fluency in both Mandarin and English.

Benefits:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid parental leave
• Paid time off policy
• Flexible spending and health savings accounts
• Life and AD&D insurance
• Short- and long-term disability coverage
• Legal assistance
• Supplemental plans
• Commuter benefits
• Well-being initiatives
• Peer-to-peer recognition programs