Administrative Assistant

At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.

We're looking for an Administrative Assistant to promote and maintain our brand image via sponsorship and coordination with other marketing functions.

Roles and Responsibilities:

• Manage departmental administrative activities including departmental event/meeting organisation, office logistics maintenance & support.
• Consolidate reports of Customer and Marketing department governance and assist in annual budget exercise.
• Arrange cross-functional internal affairs coordination such as corporate awards, summits and conferences.
• Provide pre and on-site support for corporate occasions and events.
• Support preparation of meeting materials and align with participants/stakeholders on presentation agenda and timeline.
• Roll down required standards of Customer and Marketing department to other business units.
• Collect information required to support decision making on project prioritisation and implementation, track and consolidate project status, risk and issue.

Minimum Job Requirements:

• Bachelor's degree or above.
• At least two years of administration or marketing experience, preferably involving meeting and event management.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Strong interpersonal and communication skills.
• Strong analytical skills and an innovative approach to problem-solving.
• Proficiency in Microsoft Excel and PowerPoint.
• Proficiency in written and spoken English and Chinese.