# Administrative Assistant - MHAC (Maternity Cover) Lagos

**Company**: International Organization for Migration (IOM)
**Location**: Lagos
**Job type**: contract
**Category**: Operations
**Industry**: Healthcare

**Apply**: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/23652?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_ff375189-864

## Description

IOM is seeking an Administrative Assistant to provide maternity cover for the Maternity and Health Assistance Centre (MHAC) in Lagos, Nigeria.

The successful candidate will be responsible for providing administrative support to the MHAC team, including maintaining internal office administrative support procedures, assisting with medical file management, preparing mail out lists for embassies, and performing other duties as assigned.

Key responsibilities include:

- Maintaining various internal office administrative support procedures such as document tracking, filing, archiving, and monthly reporting

- Assisting in maintaining order in the e-archiving system for medical files, blood test results, and follow-ups

- Preparing mail out lists for embassies and liaising with embassies regarding the processing status of immigrants and dispatch of documents

- Photocopying and scanning medical documents as necessary

- Suggesting improvements to strengthen internal control mechanisms and providing inputs for new procedures

- Receiving and updating medical deferrals, x-rays, and other documents in the database

- Providing feedback on staff allocation to various units within MHAC

- Maintaining an inventory and organizing procurement and storage of stationery, IT equipment, and medical supplies

- Coordinating the acquisition, renovation, and maintenance of the MHAC facility

- Ensuring correctness of travel authorization and advising on allowances for staff members

The ideal candidate will have:

- A bachelor's degree in Administration Management or a related field

- At least two years of relevant working experience, preferably in administrative support or a similar role

- Proficiency in computer applications such as MS Word, Excel, and Outlook

- Demonstrated ability to plan and coordinate logistical arrangements, multi-task, prioritize, and manage time effectively

- Outstanding verbal and written communication skills

- Ability to work in multicultural and multi-ethnic environments

- Fluency in English (oral and written)

IOM offers a competitive salary and benefits package.

## Skills

### Required
- Administration Management
- Medical Administration
- MS Word
- Excel
- Outlook
- logistical arrangements
- time management
- communication skills

### Nice to have
- working with refugees/migrants in a medical setting
- experience with NGOs or international organizations

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